Frequently Asked Questions “FAQs”
General Questions
Who do I contact about maintenance or issues in the Commons Area?
Any concerns or complaints can be communicated through our Concern/Complaint & Commons Maintenance Form, (https://www.cambridgelexington.org/concerncomplaintcommons-maintenance) that route submissions for review and attention.
How much are dues and when are they due?
Dues are invoiced biannually in the winter and summer in the amount of $185.00 due January 31, and July 31.
What is the community’s preferred trash provider?
Air Capital Waste, they can be found at, (http://www.aircapitalwaste.com/index). Rates are $51.00/quarter per 95 gal. container; $30.00/quarter - Recycle.
Homeowners are free or have a right to choose their desired provider but receive a volume discount if they advise they live in Cambridge/Lexington HOA when calling the preferred trash provider.
Where can I learn more about local government public safety and administrative services?
Please see the information below:
-https://www.sedgwickcounty.org/
-https://www.sedgwickcounty.org/emergency-communications/
Who can I call for non-emergency numbers related to local government and utility services?
Please see the information below:
-https://www.sedgwickcounty.org/emergency-communications/non-emergency-contacts/
-https://www.kansasgasservice.com/
How can I report a stray animal, deceased animal, or excessive barking?
https://access.wichita.gov/request/all is a city resident service portal to submit requests for a variety of issues and learn more about getting assistance from city services. They can be contacted directly by calling (316) 942-4482 or emailing access@wichita.gov.
***Issues related to commons area/private property of the HOA Commons can be directed to board@cambridgelexington.org***
Are there any public meetings available to residents to be able to view or participate in community Homeowner Association activities?
All HOA meetings are publicly posted online for residents to see time and location and are available to residents to attend. If requesting to speak, a resident only needs to notify a board member to allow the President to acknowledge and hold public comment during the next held board meeting. Depending on number of requestors to speak time may be limited but meeting minutes are posted for public viewing after formally approved by the board for formal documentation archival (on the website) at the next board meeting.
In addition, an Annual Meeting occurs every Fall at a time and location listed on the website that is held specifically to engage and interact with community residents.
Why is last month’s meeting minutes not posted?
Board Meeting Minutes are not available for public view until approved by the governing body to ensure accuracy and completeness of reporting.
Once the Secretary’s minutes are approved by the governing body they are posted/displayed for public view. This means that if a meeting occurs in January the January meeting minutes will not be approved til the next meeting (February).
Covenant Violations and Issues
Why is it ok for my neighbor to have no lawn, home maintenance, or curb appeal?
Resident violations, issues, or concerns brought up and in process of being addressed due to the sensitive nature of private property ownership and rights are not publicly shared with the community. The judicial process can take months if not years in some cases to resolve as they can be summoned, in communication with local government and enforcement officials, or in process of remedy to the violation or concern.
Why does the HOA care about how my trash can is put away, my shed is placed, where my vehicle is parked, or how my lawn is maintained?
The HOA as a function of the community’s expectation is fulfilling the wishes and obligations to adhere or enforce the ByLaws or Covenants of a community. Board members may personally have differing opinions or stances on specific covenant restrictions but as a board member their job is to enforce, uphold, and work for the documents the community elected and desired to be installed in the community’s inception.
Section 9.03 Amendment; Other (b) states, “ A resolution adopting a proposed amendment may be proposed by either the Board or by the membership of the Association. Unless otherwise specified in this Declaration, such proposed amendment must be approved by the Owners of not less than two-thirds (2/3) majority votes in the Additions. Such votes may be cast in person or by proxy as provided for herein and in the bylaws of the Association.”
In summary, a locally elected body of Directors serve the will of the community including and up to taking specific property owners to court using community-raised funds if desired for violations of covenants restrictions if the community desires the board to do so.
How does the Architectural Control Committee (ACC) enforce bylaws or Covenants?
The community in 2019 begin their relationship with Reliance Property Management company for the enforcement body of the Architectural Control Committee. Board members still comprise the Agricultural Control Committee but do not manually take part in active covenant enforcement unless asked or requested by community residents.
Reliance will make efforts at different times of the month to look in the community for violations and provides notifications to residents of the covenants and communicates steps needed to become compliant. Continued refusal or ignoring covenants can result in the community if deemed a substantial enough issue can take the non-compliant resident to court, repair or replace the infraction and seek reimbursement, or continue to educate the homeowner.